Here are a few ways you and your team can collaborate online:
- Share documents through Google Documents. Requires Google account. Service is free.
- Use Google Documents through Google Apps. Requires you to have a domain name (like nacurh2011.com). Service is free.
- Use a wiki on your website and collaborate without the hassle of sharing dozens of documents. Requires you to have a domain name (like nacurh2011.com). Software is free.
- If you're a Microsoft Office user, collaborate using Microsoft Office Live Workspace to share and collaborate on documents. Requires a Windows Live ID. Service is Free.
The NACURH 2010 conference staff originally started sharing documents through Google Apps. We found that sharing documents with the entire team was a hassle and required constant updating of sharing rights. This solution is good if you have a small team but is not easy to scale as your bid team/conference staff gets bigger. We now use a Wiki. The wiki is very easy to use and scales very easily (we can add people to the wiki and not worry about changing the sharing permissions and who can see what documents). The one downside to the wiki is that it's not the most elegant solution for tables (or spreadsheets). We continue to use Google Documents for our spreadsheets.